Office Manager Resume: Template, Examples & Complete Guide
It is widely thought that being an office manager is the easiest job in the world because people assume that this job position is all about bossing other people around and sitting in the office for 8 hours.
But can’t be further from the truth, because being an office manager requires having special skills and knowing that you are in charge of a whole group of staff members sure can put a lot of pressure on your shoulders.
There’s no wonder why office managers are so highly paid and rewarded, and it’s not because they enjoying telling other people what to do, but because they know how to implement the right leadership techniques, how to organize the whole company, so everything runs smoothly and also how to maintain tight bonds with clients.
So today we are going to talk about how to write an office manager resume, and we will guide you step by step so that you have a clear idea on how to write the best resume possible for this position.
Also, we are going to show you two practical examples of how your resume should look like, and if that isn’t enough then we suggest taking a look at our resume template builder where you will certainly find everything you need to know about writing the perfect resume.
So, without further ado, let’s begin!
Office Manager Resume Example
Office Administrator Resume Example
We reached the end of our two resume examples, and now we are going to focus on how to write your resume step by step.
If you still have some concerns on how to write your resume, please check our resume builder where you will get further information.
PERSONAL INFO SECTION IS THE FIRST AND MOST IMPORTANT IMPRESSION
You should view the personal information section as your business card, and therefore you are expected to provide some basic information about yourself, such as your full name and place of residence.
When it comes to providing your name to your employer or hiring agent or anyone who is going to read your resume, you should always give your real name and stay clear of nicknames because not only is it unprofessional but also you can’t expect to be called “Bobby boy” in a serious work environment.
The address and phone number are pretty much mandatory because your employer must know how to contact you and because most companies have a strict information security policy, you don’t have to worry about your info leaking anywhere.
A photograph isn’t mandatory, but if your employer is requesting it then you should provide one.
Some companies have facial recognition software so that is why you might be asked to give a photo of yourself, nothing unusual.
Providing an E-Mail address is also very important because today most business-related things are done via E-Mail and you can’t expect your employer to call you on your cell phone and ask you if you want to take the job or not.
That being said, you should create a new E-Mail for business purposes only and not use the one you’ve created in the 8th grade to login into Facebook.
Make sure that your social media is also presentable and don’t use the same Twitter or Facebook account for your job and your standard usage because many companies track social media activity of their employees and you sure don’t want them to dig up some inappropriate things you might’ve posted 7 years ago.
As far as LinkedIn is concerned, you should use it as a second resume, a place where your employer can find out things about you which aren’t listed on your original resume, and it is a great tool for presenting all of your skills and accomplishments throughout your career.
Also, try to keep your LinkedIn account link tidy and professional.
THE BEST WAY TO WRITE THE SUMMARY SECTION OF AN OFFICE MANAGER’S RESUME
Next, we have the summary section, and this is just a brief introduction to your whole resume to let your employer know what he should expect in the sections that follow.
You should pay attention to certain points so that you write your summary properly and not get yourself into a situation where your summary doesn’t match the rest of your resume:
- Don’t bite more than you can chew – Never write in your summary things which can’t be found in the rest of your resume and don’t over-emphasize things because that can lead to confusion and you will make a bad impression that you are either showing off or that you are lying.
- Avoid writing trivial points – Don’t write obvious information or information which has nothing to do with your resume just so you fill the summary with more sentences.
- Be short and precise – You should only write 2 or 3 sentences but also precisely list important things that you want to highlight. In the case of the summary section – less is always more.
- Write your summary last – If you are struggling with the summary section, then just write it last when you already finish the other sections, that way you are making sure that it matches the rest of your resume.
To put things into perspective, your resume should look something like this:
Never try to beg for a job and especially don’t do it in the summary section because if you are begging for a job, then that means that you might lack some skills and requirements that are important for that job position.
It’s better, to be honest about yourself and write nothing but the truth than to lie and get the job but then risk getting caught in your lies and being fired immediately.
HOW TO SHOWCASE YOUR WORK EXPERIENCE
If you are applying to be an office manager, certainly one of the most important sections of your resume is the experience section because here you must list all the companies you’ve worked for in the past and your contributions to those companies.
When your employer sees that you’re not just bragging about your skills and sees that you’ve benefited companies before, he is more likely to hire you because everyone wants to have a good employee who will make a difference in a company.
Also, because an office manager is a rather high position, you are expected to list your most important accomplishments and not just write a job description.
You should implement some numbers as well – how many projects you’ve been a part of how many staff members you’ve been working with, and how many partnerships have you established and so on.
Employers pay attention to these things, and this is what will differentiate your resume from the rest.
As you can see, there are right ways to write the experience section, and there are horrible ones as well.
TIPS TO WRITE EXPERIENCE SECTION AS AN OFFICE MANAGER
Now, the education section isn’t your top priority, that isn’t to say that it’s not important, just that there aren’t any requirements, other than a bachelor’s degree, which are mandatory to become an office manager.
For example, you can be an office manager for a medical company and not have a degree in medicine, but rather a degree in business.
Of course, it would be perfect if you had a degree both in medicine and in business, but not everyone has that so there is no pressure if you don’t have it either.
What’s important is that you have a bachelor’s degree and that you have 3 – 4 years of experience, but as you can imagine, everything over that is just a plus, so things listed below will surely help you:
- A high GPA score
- Involvement in various projects
- Written papers
- Involvement in student organizations
Business schools, in particular, are also in high demand in the office administration workforce mainly because nearly all employers think that it’s better than their office manager knows how to conduct business on a professional level and understands how the company functions.
OFFICE MANAGER SKILLS THAT SHOULD BE ON YOUR RESUME (IF YOU WANT TO LAND THAT JOB INTERVIEW)
The skills sections is a very important part of your resume as an office manager mainly because in this section you are highlighting your skillset – the skills you own which can influence and improve the progress of a company.
You should avoid listing unimportant points and things which you are already expected to know because it will seem like you are pointing out the obvious just so your skills sections appear “richer”.
That being said, you should write your skills sections somewhere in the line of:
We aren’t exaggerating. You won’t believe what people write in their skills sections, so if you follow our instructions, you will do just fine.
USEFUL TIPS & TRICKS THAT GET OFFICE MANAGERS HIRED ALL THE TIME
- Length – The length of your resume should always be two pages max, and even that is sometimes too much. One page is all you need to write a perfect and professional resume without any unimportant information.
- Font – Always use the same font throughout your whole resume and be sure to use standard fonts and not the ones which appear to be handwritten because most resumes are run through a machine and there is a high chance that your resume won’t be scanned.
- Format – You should make sure to have your resume in different document formats such as PDF or TXT because you never know which format you will be asked to provide. Also, you should have several physical copies of your resume and be sure to bring one on your job interview just in case.
- Bullets – Because employers and hiring agents don’t really spend a lot of time, if any, reading resumes, you need to make sure that you write your resume as neatly as possible and bullets are your best friends in this situation because it’s much easier to skim read using bullets than picking out keywords from a block of text.
- Highlights – With bullets, be sure to highlight the most important things from your resume and always use numbers in numeric rather than writing them because they are easier to spot that way.
- Bold and Italics – Avoid bolding or using italics too much to highlight information because it seems unprofessional and doesn’t look very nice at first glance. Use bolding and italics only when it’s necessary.
- Chronology – You can write your education and experience section in chronological order, meaning from back to front or you can even do a reverse chronological order. The reverse order is great for the education section as your most important and newest academic achievements will be on the top and surely be spotted first.
- Proofreading – You should always proofread your resume before sending it to your employer because even if you are a professor of literature you are bound to make few grammatical errors which won’t do you any good.
- Reviewing – Also, be sure to get your resume reviewed by a professional because he can tell you what you can change about your resume to make it look more professional and also maybe spot any mistakes you’ve made so that you can correct them.
- Adapting – No two resumes should be the same meaning you should always write a new resume for every job you’re applying because most of the times the things you write on your resume just apply to that one specific job so you should at least try to adapt your resume if you don’t want to write it all over again.
- Articulating – You should know how to properly articulate your words when writing your resume because without knowing some basic terminology, it will seem as you aren’t experienced in the job position you say you are.
- Formality – Always write your resume in a formal tone and never address your employer directly and if you have to do it for some reason, don’t address them by their first name – Mr. X will do.
- E-Mail and telephone – Always check your E-Mails daily and always have your phone with you because you never know if you will get a call or an E-Mail saying that you have a job interview on Tuesday. This way, you will be on standby and always ready.
- Resume builder – If you still have some questions about how to write your resume then head on to our resume builder where you can choose various templates according to your needs, and you can easily delete or add sections which is going to make writing your resume that much easier.
That’s about it for this resume guide, and we hope that you’ve found this information useful.
We gave you two examples of how your resume should look like and what are its most important sections.
Then we went through each section and did a step by step overview of what is right and what is wrong as well as giving you some tips along the way.
And finally, we gave you some other useful tips which you should follow so that your resume not only appears more professional but is actually a well-written one and not just filled with unimportant information.
All in all, if you still are a bit confused about how to write your resume then check out our resume builder, it will surely help in answering any remained questions.
Good luck with your job interview!
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