Finding a new job in a different company can be a joyful experience but you must deal with the current issue at hand — putting out your two weeks’ notice and notifying your boss. The most hardcore of professionals can have sleepless nights just thinking about what to inform their boss and how they might handle the news.

At the core of it, it’s important not to hurt any feelings on your way out and to keep a favorable understanding with your peers. After all, you’ve worked for a longtime and built your trust over the years. There are a few options to consider ensuring you leave your office on a good note without burning down any bridges.

MAKE UP YOUR MIND ABOUT QUITTING BEFORE YOU EXECUTE THE PLAN

Ensure you’re completely positive about quitting the company

Have you made up your mind or is this just a bad phase that may run its course?

Take your time and analyze the situation and think of your future career prospects. Leaving a job isn’t as simple as it sounds, there’s no way back once you are out the door. If you’ve managed to step on the toes of your seniors or you are unable to handle the responsibilities handed down to you, come clean about it to your boss.

If there is an ugly altercation between you and a fellow colleague, it’s time to face them and solve your outstanding issues. You could also notify your boss and request for a change in the department.

If you’re a valuable employee to the company, your boss will surely set process your transfer and this should solve your ongoing crisis without having to resign.

Consider Sorting Outstanding Issues Before You Make Your Exit Move

Talking one-on-one with your boss about what’s bothering you can sort out the issues and would work out better for you and the company. If you feel you haven’t been paid your dues or you deserve more for the work you do, politely request for a raise.

If you’ve received a grand job offer from a company, you can present the offer letter to your boss and discuss a possible increment in your annual CTC.

Your boss will most likely need to consult his seniors or need some time to think it over. Give it a day or two before you request a follow up on your discussion.

Chances are you receive your raise and get to stay in your office space without needing to move. Communication is key in a professional environment to ensure everyone remains happy.

However, if your boss refuses to budge and you find yourself stranded between long working hours and piled up responsibilities, it may be time to hand over your two-weeks’ notice and jump ship. There’s a fine line between handling stress and mentally straining yourself to come to work every day.

Received a better paycheck and a higher position in a new company? Here’s what to consider

If the hiring company has sent you a congratulatory mail stating the job is yours, ensure its signed and sealed. Also, be sure by inquiring with the hiring company if you’ve indeed got the job or have been shortlisted. Many employees make the mistake of jumping the gun too early and offering their two weeks’ notice just by being shortlisted. This can backfire and if you don’t get selected in the initiation process, you end up jobless.

Always keep yourself open to counter offers and don’t be in a hasty decision to make your final choice. Take a few days to give your reply to the hiring company, in the meantime, it’s necessary to compare the offer and responsibilities with your current one. Ensure you aren’t moving to a company that makes you a workhorse with a slight increment that you might come to regret.

The paycheck might be great to look at but it’s really the job description that should peek your interest. Read the offer letter more than twice and inquire every minor detail you feel the need to. Signing the contract is sealing the deal and there is no way back to your old company and position.

Once you’ve made your mind and are set on moving to the new company. It’s time to prepare your exit letter.

SETUP A MEETING WITH YOUR BOSS AND PREPARE YOUR EXIT DIALOGUE

Create a checklist to talk about before you approach your boss

There’s nothing more embarrassing than scheduling a meeting with your boss and becoming a nervous wreck when you try to explain the situation. By creating a checklist, save yourself from these dumb founded situations and confidently explain the reason for leaving the company.

The checklist should cover important points on your resignation and why you feel that moving out of the company is in your best interests. Being polite can win you recommendation points and if you’re hiring employer chooses to do a background check on you, rest assured, you have that aspect covered with your charming personality.

Write down the dialogue you are willing to discuss with your boss if there is any outstanding payment owed to you, now’s the time to talk about it. Ensure you speak your mind out in one final meeting, don’t reschedule your exit interview unless you’ve been offered another offer by your current company.

By speaking your heart out, you can feel relieved that the toughest task of your two weeks’ notice is complete.

Evan Carmichael provides quick tips on how to approach your boss about quitting in this video guide.

Keep the conversational strictly professional and polite

While emotions can run wild during the two-week phase, it’s important to maintain your stature and keep things simple and quiet. Things might start to change during the two weeks of your serving period, you might receive warm greetings from your colleagues or rude gestures from jealous coworkers. Endure it without reacting, after all, it’s just two weeks of work.

It’s important to never be rude to your boss even after you’ve secured a high-profile job at a new company. He might be the devil running the show, but it doesn’t give you the right to negatively attack your boss on the day of posting your notice. You still have the notice period to serve and he still holds the power to offer a recommendation letter describing your finer qualities.

In the long run, the recommendation letter can play an important role in shaping your career. A single angry outburst from your side can permanently scar your career prospects and you might end up regretting your reaction for the rest of your professional journey.

Should you tell your boss if you’re going to work for a competitor?

Going to work for a rival company can always put you in a villainous position and may causea legal dispute to arise if you aren’t careful. Before you prepare to break the news to your boss, it’s a good idea to get a second opinion from a legal practitioner as to know your rights. You don’t want to be on your management’s toes, hence your legal counselor can explain if there are things you should do before you exit.

After you’ve let your boss know of your exit plan, you will most likely be asked to leave the office and will be escorted out of the company by security. It’s important to get your affairs in order and plan your exit interview before handing over the notice. Don’t expect a warm farewell gesture from your colleagues either.

It’s important to consider your company’s confidentiality and never leak out information. This can cause your entire professional career to come to a screeching halt, once you’ve entered a legal lawsuit.

CREATING YOUR RESIGNATION LETTER

You will need to write a formal resignation letter for their records and to receive your recommendation letter. The resignation letter is an important piece of paper that contains information that proves you’ve decided to quit the company on your behalf. Refrain from the passive aggressive style of writing. Simply state your reason for leaving, and when your last day of work will be.

Depending on your company’s policy, you will be asked to serve a two-week period to finish up your pending work and to conduct a transition process. The resignation letter should strictly be professional, short, and positive. Anything else deserves to be thrown into the bin.

Here’s a sample resignation letter with all the important details to include.

 

[Your Name]
[Contact Address]
[Contact Information]
[Email]
[Date]

 

[Company Name]
[Title]
[Company Address]
[Company Contact Information]

 

Dear [Boss Name],

Effective two weeks from today, I will be announcing my resignation from my post in the company. Regrettably, I was forced to take the decision for the growth and development of my career. It wasn’t an easy decision to make and I’ve enjoyed working for the past [Duration of Work] with a collaborative and successful team.

I sincerely, thank you for providing me with the opportunity and wish the company the very best in its future endeavors. I’ll be more than happy to help during the transition phase, please feel free to ask any favor of me.

Sincerely,

[Your Signature]
[Your Name]

 

THINGS TO CONSIDER DURING YOUR TWO-WEEK NOTICE

Complete all your work commitments and leave no stone unturned

It’s considered good work ethics to ensure all your pending work and projects have been completed before you leave the company. Create a checklist of things before you hand over your resignation letter. This gives you a head start to complete any long projects that might get in your way when leaving.

If you are in possession of any access cards or documents that are valuable to the company, file them properly and hand it over to your boss. If you’ve received an office phone from the company, back up the files and format the phone for the next employee that is ready to take your position. The backed-up files can be handed over to your boss for any important information it might contain.

Another important aspect is to maintain a clean desk on the last day of your work. To make things convenient, you can begin cleaning your desk from the last week ensuring you don’t have a lot of things to carry on your way out on the last day.

Once your boss reshuffles your workflow, you can help with the transition process to ensure your boss has nothing but good words to say about you. Better yet, create a transfer strategy on paper and hand it to your boss, he could pass it to the newcomer filling your role. The new employee would be grateful for your help and would likely ensure your company’s operations aren’t stalled post your absence.

Here’s a video with the famous Dave Ramsey providing valuable advice to a caller on how to handle the two-week period.

Meet your Mentors and Colleagues and Break the News

During your time with the company, you’ve made a lot of valuable acquaintances that have helped you achieve your goals through the years. It’s in your best interests to deliver the news to your mentors and colleagues in person. They are bound to feel happy for your career move and will even have useful advice to offer you that can surely help you in your new job.

Consider collecting their contact information to develop your professional space further. You never know when you might need to advertise a product or service in the future. Your old contacts and colleagues can be invaluable in trying to endorse and promote any service that you may have to sell.

Apart from professional acquaintances, you’ll also gain several friends that will continue to be a part of your life. If someone has made you feel extra special in the office, you should write a special personalized note detailing their experiences. This small gesture demonstrates how valuable you consider their actions to be and that you haven’t forgotten them.

Remain available for your coworkers even post your departure, you can build rapport and increase your network by maintaining a positive relationship with them. If there is someone on the lookout for a job, help them by referring them to your network. Helping others can surely build your reputation and your colleagues will repay your helpfulness in kind.

Leave on a Positive Note

Coincidences are a part and parcel of life, always expect to cross paths with your coworkers in the future. Plan your exit with a positive mindset, even if there are outstanding issues between a colleague and you, be the better person and extend your hand in friendship.

Take note that it’s better to leave your company with more friends than enemies. You never know when that person can take a jab at your reputation on social media to cause a scene.

If you can’t bring yourself to make peace with them, remain silent, and never say a word. A single controversy is enough to stir up the workplace and you may end up being targeted at the end of your notice period. Let your work speak on your behalf, silence is the best option to counter aggressive individuals.

On your last day, don’t forget to hand over any office equipment you might be in possession of. All access cards, documents, visiting cards, and the office phone are to be given to your HR team.

Also, ensure all your employee benefits are collected. Finally, say a warm goodbye and give the brightest smile of your professional career.

That’s it! Congratulations for making it this far. It’s time to look forward to an exciting new career at your new job.

FINAL THOUGHTS

The two-week period is your chance to redeem yourself with your company, prove yourself during these two weeks and receive the gratitude of your company. Don’t neglect the chance to help someone with their work, clear all your pending work. The employee taking your place won’t like to be handed work that you didn’t complete.

As a token of appreciation, it’s a good idea to send all your family and friends a letter of gratitude for the years of support. Take things one step at a time, enjoy the new environment but also recall your mistakes and learn to never repeat them. A positive mind can’t be defeated, by exiting the company on a positive note, you give yourself a clean slate to begin work in the new company.

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