In today’s world of technology, the old definition of an employee – a person that sits behind a desk in an office is outdated, and in some cases fully eliminated.

Computers and internet connection provided a chance for outsourcing work to people in different cities or even homes, who can do the job just as efficient as if they were in an office.

One profession that implies remote work, from home or separate office space is that of a virtual assistant.

Virtual assistants tend to be everywhere these days, and that’s because they bring a number of qualities to companies and employers.

Nowadays, remote workers bring advantages such as reduced costs, time-saving and better use of other company employees since they can focus on other tasks while virtual assistants take care of administrative tasks.

The nature of the multitasking one virtual assistant must do on a daily basis calls for a person capable of managing a number of different tasks all at once and all in an organized way that keeps the business working flawlessly even from a remote location.

If you think you’ve got what it takes to be a Virtual Assistant and you see it as your dream job, continue reading to find out how to secure the position with help of an amazing resume.

Virtual Assistant Resume Example

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Virtual Assistant Resume Sample

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There you have it – two examples of perfect resumes for the position of a virtual assistant.

Hopefully you will benefit from the provided tips and tricks and create a resume that will get you the job.

Pay special attention to the skills and achievements presented here because these are generally most desired by the employers.

In the next sections, we will provide an explanation about writing each part of the resume as good as possible while accentuating the points you should spend the most time perfecting.

Besides that, we would recommend you to take a look at the tools that could make this whole process of writing a virtual assistant resume faster and easier – our resume templates.

HOW TO WRITE THE PERFECT PERSONAL INFO SECTION FOR YOUR VIRTUAL ASSISTANT RESUME

As you can guess, this is the most important section of your resume and the one you should start with.

Without providing enough of your personal information, your potential employer doesn’t have a chance of getting an idea about who you are, and that obviously could be a big problem.

But, just because you should share information about yourself doesn’t mean you should share it all.

Think about what is absolutely necessary to write, and what is better off not said, as well as what information you’re actually comfortable sharing.

There is basic info like your full name, phone number and address that is a must when it comes to what should be written in this section.

Maybe writing your name is the easiest part, but there is something you should be careful about.

Don’t write your nicknames or aliases you might have, just your full name. Middle names should also be left out.

Katherine Hudson
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Kathy Hudson
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Some other facts about you on the other hand, such as your race, social security number, sexual orientation or religion have no place in your resume and should definitely be left out.

Next thing you probably associate with a resume is your picture.

Even though it’s not always a must to have it, if it is, make sure you use a professional-looking picture, in which you look approachable and pleasant. Avoid using photos taken in poor lighting and those where you’re wearing casual clothing.

Of course, you will need to leave contact information so that the employer can contact you about the job. If you don’t leave a couple of different options, there’s a risk of you losing the job just because you can’t be reached, and you definitely don’t want that.

We recommend you include your e-mail address and your mobile phone number as ways of contacting you.

Having that said, we would like to draw your attention to the e-mail address you will be including in the CV.

Avoid the first one you ever made since it probably includes your nickname and random numbers, and use a more professional-sounding one.

katherinehudson@gmail.com
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kittykath@gmail.com
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Sharing your social media accounts in your resume is not a must, but if you do decide to add them, first think about what you have shared in the past.

In case you have something problematic up there, that can really lower your chances of getting the job.

As we recommended with the e-mail, keep the profile names without any nicknames or aliases and use only your real name.

HOW TO WRITE THE PERFECT SUMMARY FOR YOUR VIRTUAL ASSISTANT RESUME

The summary section of your resume is the part where you should name a few of your biggest achievements in education and previous workplaces, as well what qualities and skills you’ve obtained through those experiences. Here is our guide about what the perfect summary should look like.

This section of your resume should serve as an introduction to your resume, so keep it short and mention only the most important details about yourself you would like to highlight.

But, don’t keep it so short that it loses its purpose and makes it seem like you have nothing valuable to mention about yourself.

The ideal length of this section is 3 or 4 sentences. Don’t go longer – that’s what the rest of your resume is for, and summary should be only the introduction.

The perfect summary should include a couple of things. First is the professional title you have, which will make it clear that you are applying for the position relevant to your title.

The next thing you should write in this section is your most honorable achievements in the field you’re in.

You should finish the summary with some professional goals you have and want to fulfill through the job you’re hoping to get.

Summary

General management graduate with proven organizational, communication and event planning skills and over 2 years of experience. Managed schedules of 4 business executives while performing other general administration tasks.

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One way you can make your achievements stand out is by backing them up by some statistics about what you have accomplished. Information you provide in this form is far more valuable than without any numbers, percentages or any kind of descriptive info.

Summary (cont.)

Managed schedules of 4 business executives while performing other general administration tasks.

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Summary (cont.)

Managed busy work schedules.

Wrong

As mentioned, wrap up your summary section with your professional goals and plans for the future. This will let the employer know that this position aligns with your personal aspirations, which means you will be ready to give your maximum at all times.

Summary (cont.)

Looking to fulfill the role of a virtual assistant in order to maintain exceptional external and internal communication.

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HOW TO WRITE THE PERFECT EXPERIENCE SECTION OF YOUR VIRTUAL ASSISTANT RESUME

You can have all the experience in the world as a virtual assistant, but if you can’t present it right to your potential employer, you’re chances of getting the job are pretty low.

That’s why you should invest a lot of time and effort into writing the experience section of your resume.

This could easily be the most important part of the whole CV since employers tend to give it the most attention.

What they want to get out of this section is what you’ve learned through the experiences and whether those skills and achievements could apply to the position.

Of course, what this section ideally contains is details about your previous jobs and employers, the duration of time you spent at those positions and your main responsibilities.

This information can have a huge saying in whether you get your wanted position or not, so let us guide you through how it all should look like.

First, let’s talk about the structure of this section. If you think that it should be the longest one, and provide as many information as possible just to make it seem you have a ton of experience, think again.

Forget about the lengthy paragraphs of text – they can be tiring and overcomplicated.

Instead stick to bullet points that help in presenting the experiences you had in the best way possible, without getting lost in sentences and paragraphs.

Also, text structured in this way will capture the employer’s attention much easier and draw it to the most important parts.

One more thing is really important when it comes to the structure, and that is the reverse-chronological order.

What this means is that you should start the section with the most recent positions you had and continue to the earlier ones.

You’re probably wondering how you should list the experiences you’ve had.

One logical and must-have piece of information is the companies or employers you’ve worked for, but you should add a couple of other facts.

We highly recommend adding more information about the positions instead of just naming the employer you worked for.

For example, writing the duration of time you spent at a position can benefit you since persons with multiple years of experience have higher chances of getting the job.

In addition to the time invested in a certain position, it’s recommended to add the achievements and contribution to those job positions you had.

The best way to write this is by presenting the challenges you had to overcome, the way you did it and the results you got.

This is also the perfect place to better present the contributions to the positions you had by including percentages, time in which you achieved a goal or similar numbers that better describe your achievements.

Experience

  • Kept contact and good communication with over 20 clients.
  • Arranged daily meetings for over 5 business executives.
  • Helped in educating the new staff on a monthly basis.

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Experience

  • Performed various administrative work.

Wrong

HOW TO WRITE THE PERFECT EDUCATION SECTION OF YOUR VIRTUAL ASSISTANT RESUME

The education section may not seem as important as the experience section, but it can still have a positive effect on the way your employer sees you.

Apart from showcasing your achievements in high school and university and the clubs you’ve been a part of, having a degree higher than a high school one shows you have patience, determination and ambitiousness – all qualities valuable for any job position.

Most important information about your degree is the duration of your time spent acquiring it, the degree specifications, and the location of your studies. Here’s what it should look like:

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The bullet points, as here in this example, should contain achievements and activities relevant to the position you’re applying for, so feel free to add them to this section.

Listing your GPA should be done only if its value is above-average.

In case you’re still attending college, you can write that like this:

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Don’t feel bad if you never went to college and you only have a high school degree.

In that case, focus on writing the experience and skill sections as best as you can, and use them instead of your education in your advantage. Remember to add seminars and courses you took in the field you wish to work in.

HOW TO WRITE THE PERFECT SKILLS SECTION OF YOUR VIRTUAL ASSISTANT RESUME

This section is one of those with the highest chances of being closely looked at by the employer, so you should want to make it as good as possible.

In a perfect scenario, a virtual assistant is a person capable of managing several different administrative tasks, and do it efficiently and in a well-organized way.

In addition, they are expected to know how to do basically anything and possess multiple office-managing skills.

When it comes to the set of skills you possess, they are probably not all relevant to the position of a virtual assistant.

Before deciding which ones to put in your resume, think about what a virtual assistant should be like, which skills are necessary to perform the job in the best way possible, and which ones are not as relevant.

For example, you could possess great photography skills, but are they going to help you with the virtual assistant position?

Once again, as in the most sections, you should rely on bullet points.

This way the resume stays easy to read and captures the attention of the person reading it much quicker.

In addition to that, list the skills in order of importance. First write the ones most relevant to the position, in order to make them stand out.

We would like to point out the difference between skills since not all belong to the same category. You may have heard of soft skills – ones connected with interactions between people, and hard skills – ones you can learn by doing a course or a seminar, or just by doing a job.

You should know that employers spend more time looking at soft skills in the resume since hard skills are easier to develop in a person through training and the job itself.

Here’s what soft and hard skills a resume for a virtual assistant should contain:

  • Soft skills: Communication, Time Management, Office Management, Solution-oriented, Event Planning, Customer Service…
  • Hard skills: Microsoft Office, Microsoft PowerPoint, Spreadsheets, Typing, Data Entry…

What you need is a combination of hard as well as soft skills, since it looks the best in a resume.

Skills

  • Clent communication
  • Tech-savvy
  • Experienced in event planning
  • Bookkeeping

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Skills

  • Efficient
  • PowerPoint

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USEFUL TIPS AND TRICKS TO USE WHEN WRITING YOUR VIRTUAL ASSISTANT RESUME

  • Length of your resume – Longer text paragraphs in your resume won’t necessarily look as if you’ve got a lot to offer. It could easily be overwhelming for the employer and simply too much. Keep the length up to one page only, with only the most important points written.
  • Review it – Before you finally send your finished resume, it wouldn’t hurt to run it by some of your friends or acquaintances who have seen a number of resumes before and can tell you whether yours is missing something, or if some parts are not necessary and can be cut.
  • The spelling – Since you want your resume to seem professional and carefully written, make sure that no spelling mistakes are present. You can ask someone to proofread the text after you’ve written it, or simply download an app to do it for you in no time.
  • Precision – You surely don’t want your potential employee to be confused about the things written in your resume, and wonder what you actually wanted to say. To prevent that, be clear with the information you choose to write and think twice about what belongs in the resume and what doesn’t.
  • Bullet points form – As mentioned several times, this form of text is the one that is the easiest to read, which is very important when considering the large number of resumes your potential employer has to go through every day. You wouldn’t want them ignoring yours just because it would take them too long to read huge paragraphs of text, right?
  • Font – Even though it may not seem as important, picking the right text font will make your resume look more put-together and professional.
  • Languages – Knowledge of languages is very important for this job position, so consider adding a section about your familiarity with foreign languages and the levels of proficiency you possess.
  • Resume template – Do you have a limited amount of time to finish the resume, but you still want it to be the best it can be? Take a look at our resume templates to help you produce a high-quality resume in no time.

CONCLUSION

If you read our guide, you are now familiar with everything you should know in order to write the best possible resume for the position of a virtual assistant.

Stick with all the instructions we gave you and you will surely produce a fantastic resume and land that job you want.

Don’t forget to add all the sections we mentioned here, and remember all the tips and tricks about what information each of them should have.

By doing so you will point out all the right spots and highlight your best skills and most relevant work experience, which add to the good impression you’ll make on your potential employer.

In case you’re still not 100% sure how to write the resume in a way that gets you the job or you want to save some time and get the task of writing it done as quick as possible, we recommend you to take a look at our resume builder.

Good luck at getting the job of your dreams!

Virtual Assistant Resume: Sample and Complete Guide

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